Generate and place your TOC somewhere in your document, even the paste board. Click Table of Contents Style (from the Layout menu) that includes the relevant heading’s Paragraph Styles. So, how can you see at a glance if your headings are consistent? A simple way is with a Table of Contents (TOC). Discovering a heading that’s 2pt smaller than the rest? Unacceptable. We all know designers are perfectionists. Tip 3: Check the consistency of your headings with a Table of Contents (TOC) Check out this Scripting Webinar Series with Peter Kahrel, Typefi Engineer and scripting expert, to learn more. Remember that repetitive and manual tasks in InDesign can often be automated via scripting. From the Type menu, select Bulleted & Numbered Lists, then select Convert Bullets and Numbering to Text. Starting from the end of your document, select the last numbered heading. Fortunately, changing your final document back to static numbering is easy. Accessibility tip: Exporting an InDesign document to EPUB or HTML, where headings use the List feature, will fail an accessibility QA. Don’t use this same list for numbered paragraphs, as they will be treated as part of the same chain and your numbering sequence will go out of whack. Repeat this process with the next level headings you‘d like included as part of the same numbering “chain”. Next, edit the Paragraph Style for the top level heading which you would like to have auto-numbered. From the Type menu, select Bulleted & Numbered Lists then Define Lists… and click New.Ĭlick OK. Thankfully, InDesign Lists and Paragraph Styles can fix this. Unfortunately, InDesign doesn’t have the equivalent feature, and those automated numbers in an imported Word document will become static numbers in InDesign. This is efficient during the authoring stage, as headings will renumber themselves on the fly if the content order shuffles. Word documents that use numbered headings utilise Word’s auto-number feature. Staying with lists, here’s a great way to automate adding numbers to headings. Phew, problem solved! Tip 2: Maintain numbered headings from Word, using defined lists Once you’ve brought the Word document into InDesign, open the Find/Change dialogue box and fill in the fields. This is where InDesign’s Find/Change feature is really helpful-find the paragraph style’s overrides and apply the appropriate InDesign paragraph style. This can be frustrating for the designer who then has to manually apply the correct InDesign styles to each list paragraph with the override. If you import a Word doc with lists into InDesign, the lists and indents will be applied as paragraph overrides (as they all use the same paragraph style). This differs to InDesign where the list styling is set within individual paragraph styles. When applying list styling in Word, the paragraph style remains the same even though the list type changes with each indenting level. The bullet and numbering list feature in Microsoft Word saves time when authoring and editing, but can be tricky when importing the document into InDesign, as it overrides any existing list styling. Tip 1: Use Find/Change to keep list styling when importing a Word doc
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